Before attempting your first NYC agency purchase, establish which supplier, contract, and catalog match your requirement. Understanding NYC PASSPort basics helps you distinguish a vendor record from a contract award and a general product listing from an eligible contract item.
This introductory guide explains what to review before ordering. It focuses on orientation and verification, leaving the transactional PunchOut steps to a separate guide.
PASSPort, the Procurement and Sourcing Solutions Portal, is New York City's digital procurement system, managed by the Mayor's Office of Contract Services (MOCS). It supports activities including vendor enrollment, solicitations, awards, contract registration, contract management, and payments.
Agency buyers use PASSPort to work with procurement information and, where applicable, requirements-contract catalogs and purchasing workflows. A vendor's presence in the system does not authorize every purchase from that supplier.
The applicable contract, your permissions, and your agency's purchasing method determine the transaction path. PASSPort is part of the broader NYC procurement process; browsing information does not replace procurement review or purchasing approval.
Start by asking your agency procurement office to confirm the appropriate PASSPort access and profile permissions for your responsibilities. Explain whether you need to review vendor records, research contracts, prepare purchasing requests, or support approvals.
Confirm which information and actions you can access, who approves requests, and what supporting documentation your agency expects. Agency-buyer access should be arranged through your agency; supplier-facing vendor registration instructions are not a substitute.
If an expected record or catalog is unavailable, ask your agency contact to check access and the applicable workflow. Do not treat a missing search result as proof that a supplier lacks a contract.
Research the supplier and the contract separately. Within the search capabilities available to you, begin with the supplier's name, then look for the relevant requirements-contract number or category description. Your agency procurement office can identify the appropriate agency-accessible contract and catalog sources.
For New York City Department of Citywide Administrative Services (DCAS) requirements contracts, review available contract information and supporting documents. Match the supplier identity, contract description, scope, status, dates, and associated catalog. Ask procurement to resolve discrepancies before proceeding.
An RC number identifies a requirements contract. An award records a procurement selection; it does not establish that every product from the selected supplier is covered or that all steps needed for ordering are complete.
An Electronic Procurement Identification Number (EPIN) is a reference identifier used for solicitations and contracts. It is not a product identifier or an interchangeable label for an RC number. Record identifiers as shown rather than guessing their relationship.
The GoVets NYC procurement page introduces these two requirements contracts:
Use these references to investigate the applicable contract, then confirm current scope and specific catalog eligibility before ordering.
For a requirement you are evaluating against RC #4387223, the Automotive & Vehicle Maintenance category can help you explore fleet-related product types. This general category is not proof of individual contract eligibility.
For RC #4387305 research, explore the Power Tools & Accessories category to refine descriptions and specifications. Verify the specific item against the applicable contract catalog.
When researching power-tool brands, the Milwaukee brand page provides another discovery starting point. Do not assume every Milwaukee product is eligible under RC #4387305; confirm individual product and catalog coverage.
Finding a supplier or product establishes a research lead, not purchasing eligibility. A general online-store assortment can differ from the products covered by a specific requirements contract and its applicable catalog.
For example, you can browse the GoVets Cleaning category for broader product discovery. That listing does not establish coverage under either NYC requirements contract named here.
Before ordering, match the specific item and specifications to the applicable contract and catalog. Confirm supplier participation, current scope, and relevant restrictions with supporting contract information. If coverage is unclear, request clarification from procurement and the supplier; a quote alone does not establish eligibility.
The purchasing path depends on the applicable contract and your agency's workflow. It may involve PASSPort/PunchOut, an agency procurement process, or an approved supplier purchasing workflow. Confirm the authorized method and approvals before placing an order.
Once those basics are established, follow GoVets' 7-step NYC PASSPort PunchOut guide when that method applies. This orientation guide does not reproduce the cart, requisition, or ordering sequence.
For advance planning, the NYC Winter Readiness buyer checklist illustrates organizing operational needs before sourcing. Prepare specifications early, then verify each requirement's purchasing path and eligibility.
GoVets supports government and institutional product sourcing. Its Capability Statement provides background on its procurement capabilities.
Separately, GoVets' federal procurement information identifies GSA Schedule GS-35F-301GA.
The GSA Advantage listing relates to that separate vehicle. Verify current federal scope and applicable procedures; GSA participation does not establish NYC requirements-contract coverage.
Contact NewYork@GoVets.com for product sourcing, quotes, GoVets NYC contract/catalog questions, and purchasing-workflow assistance. Your agency determines its procedures and procurement obligations.
General information only, not legal advice or an authoritative interpretation of NYC procurement rules. PASSPort permissions, purchasing procedures, approvals, and procurement requirements may vary by agency and transaction. Consult your agency procurement office or agency counsel for authoritative guidance.